Exhibitor Information
Click here to apply to be an exhibitor at our 2014 conference.
The conference is taking place at:
Hilton Toronto Airport & Suites
5875 Airport Road
Mississauga, ON L4V 1N1
Telephone: 1-905-677-9900 / 1-800-445-8667
Fax: 1-905-677-7782
Exhibits Day
Our Exhibits Day is Thursday, February 27, 2014 from 7:30 am – 4:30 pm. We expect over 300 participants at the main conference and they love visiting the displays! Our centrally located display area offers many opportunities for exploring the displays and finding great resources: two half hour breaks during the day and a full hour at lunch.
Exhibitor Rates
$200.00 for for-profits
$100.00 for non-profits
This covers the cost of one exhibitor and includes one 6’ draped table and 1 chair, breaks and lunch. Internet access and electricity needs to be arranged separately and may be subject to additional charges. Each additional person is $75. Exhibitors wishing to attend keynotes and workshops will need to register separately as participants.
Setting up your Display
You may set up your display any time after 7:00 am on Thursday, February 27, 2014. All display tables will have signs indicating your reserved spot, and staff will be on site if you require any assistance. Each display will include a draped 6’ table and 1 chair. The display area will be open for participants until 5:00pm. The location of exhibits is on the main floor of the hotel in room Mississauga B.
Please note the following:
Electricity
Exhibitors with basic electricity needs (for example for a laptop) will be able to use the electrical outlets free of charge in the display area, although they will be shared with other tables as required. Please ensure that our staff are aware or your electricity requirements because outlets are limited and are not guaranteed. Depending on your electricity needs you may be subject to additional charges.
Exhibitors are asked to bring their own extension cords and/or powerbars.
Internet
Internet access can be arranged for your display. If you anticipate requiring internet or your display, please ensure that you indicate clearly on your application form. Internet may be subject to additional charges.
VERY IMPORTANT: Shipping/Storage/Canada Customs
For any materials that will need to be shipped to the hotel, click here for a shipping label.
The Hilton Toronto Airport & Suites has very limited storage space. They are happy to store items for a day or two before the conference, but no earlier. Your shipments should arrive at the hotel on either MONDAY, FEBRUARY 24, 2014, TUESDAY, FEBRUARY 25, 2014 OR WEDNESDAY, FEBRUARY 25, 2014. Items received before these dates may be rejected at the hotel and be returned to the sender.
Conference materials shipped to the Hilton Toronto Airport Hotel & Suites must be clearly labeled with the name of the conference (Best Start Resource Centre Conference), dates of the event (February 26-28, 2014), hotel contact (exhibitor name/organization) and exhibitor address. Due to limited storage facilities, the Hotel is unable to store display materials or show merchandise. Deliveries will not be accepted more than 48 hours prior to the start of the Meeting. Should guests require delivery of crates, boxes, or display material, it must first be coordinated with the Event Services Manager. Handling charges may be incurred based upon size, weight, and storage of conference materials. Weight of each box should not exceed 40lbs. Deliveries from outside Canada must have a Customs Broker in order to ensure proper clearance over the border. The Hotel is not responsible for clearing shipments held at the border and reserves the right to refuse any shipments that arrive with duties and taxes outstanding. Please consult the Hotel for recommendations on Customs Brokers.
